Public Square

Grand Opening of Public Square: Tuesday, June 24 6:15-9:00pm

BWG's Public Square is set to open this summer, and the Town is excited to have a new place for residents to come together within our community. Residents and visitors will be able to utilize the space for special events and gatherings using our booking system for the permittable space.

BWG's Public Square is currently the only outdoor location that is permittable to third parties. Please see below for important information around the rental application process.

What is Permitted:

Community based events
Not-for profit events
Events that will have an attendance of 2000 people or less
Events between the Town's permittable months
Events towards a specific group
Alcohol (approval required)

*NFP: operated for a collective, public or social benefit, in contrast with an entity that operates as a business aiming to generate a profit for its owners

What is not Permitted:

Events between October-April (or any event date that conflicts with existing programming at the BWG Leisure Centre or Library)

Please refer to the Terms and Conditions for the specific details (examples: inflatables, fireworks)

Public Square Rental Fees

Rental Duration	Community Group/Not For Profit	Private/Commercial
Half Day (8 Hour Rental)	$750.00	$1500.00
Full Day (12 Hour Rental)	$1250.00	$2250.00

Please note all applications are subject to a non-refundable $100.00 fee which will be deducted from your rental fee upon approval.

Public Square Rental Application Public Square Rental Terms and Conditions

Municipal Alcohol
Policy

BWG's Public Square

Public Square Detailed Map

Public Square Dimensions

Stage Dimensions

Amenity Information

Special Event Requirements

Certificate of Insurance

All event organizers must provide the Town of Bradford West Gwillimbury with a certificate of insurance, general liability, minimum 2 million (listing the Town of Bradford West Gwillimbury as an additional insured). This must be submitted to the Town no later than 20 business days before the event date.

All vendors on site must also provide the Town of Bradford West Gwillimbury with a certificate of insurance, general liability, minimum 2 million (listing the Town of Bradford West Gwillimbury as an additional insured).

This must be submitted to the Town no later than 10 business days before the event date.

Simcoe Muskoka District Health Unit Application & Permits

Any event that includes food require event organizers to submit a 'Coordinator Application Event Form' to the Simcoe Muskoka District Health Unit. Each food vendor at the event will also be required to submit a 'Vendor Application for Event Permit'.
More information and forms can be found online HERE

Event organizers and vendors must provide proof of their application to the Town no later than 10 business days before the event.

Site Map

A final site map and a full list of vendors participating in the event must be submitted to the Town no later than 10 business days before the event date.

Business Licensing

As per the Town's Business Licensing By-law 2014-70, all food vendors that are considered to be a refreshment vehicle or refreshment cart will require a temporary Business License from the Town of Bradford West Gwillimbury.

The definition of a Refreshment Vehicle in the Town of Bradford West Gwillimbury's Business Licensing By-law 2014-70 is a vehicle which is used or is designed to be used for the sale of refreshments and includes a Motorized Refreshment Vehicle and a refreshment cart. The definition of a Refreshment Cart in the Town of Bradford West Gwillimbury's Business Licensing By-law 2014-70 is a conveyance or device, other than a Motorized Refreshment Vehicle, which is used or is designed to be used in connection with the sale, transportation, storage or cooking of refreshments to the public.

To obtain a temporary business license the applicant must provide the documentation listed below and pay the prescribed fee of $75. The application and required documentation must be submitted to the Licensing Officer no later than 20 business days before the event ensure proper approvals and inspections are complete.

Completed Application Form
Photo Identification
Health Unit approval
List of operators
Certificate of Insurance

If the vehicle is already licensed in the Town of Bradford West Gwillimbury, an additional license is not required. If the vehicle is licensed for the year in a different municipality, the license from that municipality along with the documentation listed above and prescribed fee can be accepted by the Licensing Officer.

Any questions related to business licensing can be direct to: licensing@townofbwg.com

Signage

Upon approval from the Director of Community Services, event organizers are permitted to place a maximum of 75 ground signs (max size is 24" X 24") with the following conditions:

Placed no sooner than 21 days prior to event and removed within 48 hours of the event
Not placed within 10 metres of another posted sign
Not placed within 10 metres of a driveway or intersection
Written permission of property owner, if placed on private property
If placed on boulevards, placed adjacent to sidewalk not adjacent to the road to protect driver sightlines

Please submit a digital copy of your sign design to events@townofbwg.com a minimum of 60 days prior to your event in order to obtain approval.

Additional Information

Depending on the scope of your event you may require to obtain additional approval and meet the requirements from, but not limited to, Municipal Building Department requirements, Municipal By-Law Department requirements, and permits associated with the Alcohol and Gaming Commission.