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Bradford West Gwillimbury

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Municipal elections in Ontario are held once every four years in October. The next municipal election will be held from Friday, October 12 through Monday, October 22, 2018.​

Learn more about voting, becoming a candidate or being a third party advertiser by selecting a topic below.​

 

What's different about the 2018 municipal election?

​There are several changes to how you will vote in the 2018 municipal election. Most importantly:

  • There will be NO PAPER BALLOTS. Voting will take place by telephone or internet only. If you require assistance there will still be public locations where you can go to vote and receive help, but this voting will be done by internet only.
  • Voting may take place at any time during the voting period from October 12 at 10:00 a.m. to October 22 at 8:00 p.m. There is no longer a designated "voting day".
  • Proxy voting ​will not be permitted since eligible voters can place their vote using the internet from anywhere in the world, or using touch-tone telephone from anywhere in North America.​
There are also some changes that affect candidates (see Candidates section below).

Who can vote in a municipal election?

Am I eligible to vote?

You are eligible to vote if you live in BWG (either as a tenant or property owner) or y​our spouse lives in BWG. You also must be a Canadian citizen, at least 18 years old and not prohibited from voting under subsection 17 (3) of the Municipal Elections Act, 1996 (see below).

Everyone who is on the voters' list will receive a voter notification letter in the mail in the fall (usually September) with the information you need to vote.​​

Who is NOT allowed to vote?

1. A person who is serving a sentence of imprisonment in a penal or correctional institution cannot vote.

2. A corporation is not entitled to a vote.

3. A person acting as executor or trustee in any other representative capacity cannot vote, except as a voting proxy in accordance with section 44 of the Municipal Elections Act, 1996.

4. A person who was convicted of a corrupt practice described in subsection 90 (3), of the Municipal Elections Act, 1996, cannot vote if voting day in the current election is less than five years after voting day in the election in respect of which he or she was convicted.

Can I vote for candidates in wards other than the one I live in? 

No. If you live in BWG, you must vote for a candidate representing the ward you live in. This information will be contained in the voting system - whether you vote online or by phone - and it will only permit you to vote for a candidate running for Councillor of your home ward.​

If I own more than one property in BWG can I vote more than once?

No, each person is entitled to only one vote, no matter how many properties they own in BWG. If you DON'T live in BWG but DO own property here, you may vote for a Councillor candidate representing the ward where your property is located. If you own more than one property, you must choose only one ward to vote for. You should also make sure that you are on the voters' list for that qualifying address.​ Non-resident electors are not eligible to vote for a School Board Trustee candidate.​

When, where and how do I vote?

WHEN do I vote?

You may place your vote by phone or internet ANY TIME between October 12 at 10:00 a.m. and October 22 at 8:00 p.m. Both the telephone and internet systems are available 24 hours a day throughout this period.

WHERE and do I vote?

All votes must be cast us​ing either the internet or touch-tone telephone. You do not need to leave your home or office to vote - simply place your vote using any touch tone telephone, or online from any location using your computer, tablet or smartphone with internet connection. 

There will be NO PAPER BALLOTS used in the 2018 election.

If you require assistance to vote, or would like to vote by internet and do not have access at home, you can visit a Voter Help Centre - see below for locations and times.

HOW do I vote?

  1. ​Go to VoterLookUp.ca to ensure you are on the voters' list.​ ​

  2. Receive your voter notification letter in the mail, and double-check that all of the information on it is correct, including your name, address and school board that you support. The letter will provide a number to call if any of this information is incorrect.
  3. Review the instructions in the letter, which will include the telephone number and website address that you can use to access the voting system, your Voter ID number and a unique code (PIN) to access the system. Voters will be required to enter specific information to confirm their identity.
  4. At any time during the voting period, call the phone number or go to the website address provided and follow the prompts to cast your vote for Mayor, Deputy Mayor, the councillor for your ward and the trustee for the school board that you support.
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What if I need more information or help?

​What do I do if have questions or want to see the system in advance?

Before and during the​ Voting Period, you can get help in a variety of ways:

  • visit the Town Administration Office at 100 Dissette St., Units 7&8, open Monday-Friday, 8:30am-4:30pm;
  • call the BWG Votes Hotline at 905-775-5366 ext. 8683 (VOTE);
  • email elections@townofbwg.com​;
  • use the live chat feature to ask a question (see the pop-up box at the bottom of this page).
Internet voting video For detailed instructions on ​how to vote by internet, watch this 6 minute video​ from our system provider, Dominion Voting.

​Where can I go to get in-person help?

Voter Help Centres will be set up with voting stations for anyone who wishes to come to one of these locations to place their vote via the internet.

BWG Library Voter Help Centre
425 Holland St. W (Zima Room)

  • Saturday, October 13, 10am-4pm
  • Monday through Friday, October 15-19, 4-9pm
  • Saturday, October 20, 10am-4pm
  • Monday, October 22, 10am-8pm
Town Administration Office Voter Help Centre
100 Dissette St., Units 7&8:
  • ​Monday through Friday, October 15-19 & 22, 
    8:30am-4:30pm
Mobile Voter Help Centres will be established at the following institutional and multiresidential buildings for residents of those facilities. Dates and times to be determined:
  • Bradford Valley Special Care, 2656 Line 6
  • Leblanc Rest Home, 40 Toronto Street
  • LOFT Community Services, 136 Barrie Street
  • Simcoe County Housing Corporation, 100 Miller Park Avenue
  • Simcoe Condominium Corporation, 200 Holland Court

More Frequently Asked Questions

Will there be an advance voting period?

There is no longer a set voting day or advance voting period. Voters may cast their ballots by phone or online any time between October 12 at 10:00 a.m. and October 22 at 8:00 p.m.

Is proxy voting still allowed?

No, proxy voting (which is when an eligible voter designates another eligible voter to vote on their behalf if they are unable to do so themselves) will not be permitted in the 2018 municipal election. Eligible voters can place their vote using the internet from anywhere in the world, or using touch-tone telephone from anywhere in North America.

When, where and how do I find out who the candidates are?

As candidates are nominated, they will be added to the list of unofficial candidates on this website. After the nomination period closes on July 27, the nominations will be certified by the Clerk. Once this process is complete, the list of certified candidates will be available on this website.

Have the wards changed?

No they have not. Click here to view the interactive ward map​, where you can enter your address to see which ward you are in.

Will free transit be provided for voters?

Because voting can now take place from any location, free transit will not be provided for voting purposes.

Will you be hiring staff to help with voting?

There may be some additional staff required to assist at the Voter Help Centre. If you are interested in applying for this or any position with the Town of BWG, follow us on Facebook or Twitter, or check this website periodically.

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What's different about the 2018 municipal election?

​There are several changes to the 2018 municipal election that candidates should be aware of. In addition to the changes to voting (see Voters' section above):

  • The nomination period is much shorter - nominations for candidates in the 2018 election must be made between May 1 and July 27, 2018.
  • The Municipal Elections Act now includes a framework for third party advertising. The framework came into effect on April 1, 2018.​
  • There have been significant changes made to the rules regarding a candidate’s campaign contributions and expenses. It is the responsibility of the candidate to adhere to all applicable provisions of the Municipal Elections Act, 1996
  • Anyone wishing to run for a council seat now must submit the signatures of 25 eligible voters supporting the nomination. The individuals providing the signatures will each have to sign a declaration stating that they were eligible to vote in the municipality on the day that they signed the endorsement. (This requirement does not apply to candidates running for school board trustee positions.)​
Click here for more information on these changes.

Am I eligible to run as a candidate in this election?

Running for Town Council

You must be eligible to vote in a municipality in order to run for a position on council. (see above)

On the day you file your nomination, you must be a Canadian citizen aged 18 or older, and qualify as a resident or non-resident elector. 

You must be eligible to hold office on the day you file your nomination. For example, a person who is 17 years old but will turn 18 before the end of the nomination period must wait until they have turned 18 to file their nomination.

You do not have to live in a particular ward in order to be its councillor; however, if you run in a ward where you do not live, you will not be able to vote for yourself. Having a campaign office or a business in a ward where you would not be otherwise eligible to vote does not make you eligible to vote in that ward.

You must file the appropriate paperwork when you submit your nomination (see Forms section to the right).

Running for School Board Trustee

In order to run for an office of school board trustee you must be a resident within the jurisdiction of the board, and you must be eligible to vote in a school board election. 

On the day you file your nomination, you must be a Canadian citizen aged 18 or older, and you must meet any other qualifications to vote for the school board (for example, being a Roman Catholic, or holding French language rights). 

You must file the appropriate paperwork when you submit your nomination (see Forms section to the right).

How does nomination work?

When and how is nomination done?

People who intend to run as candidates in the 2018 Municipal Election must file all of the necessary documentation along with the required filing fee during the nomination period, which runs from May 1 to July 27, 2018. 

Filing must be done in person or by an agent (not by mail, email or fax) with the Clerk at 100 Dissette St., Units 7&8 during the following hours:

  • ​From May 1 to July 26 during regular business hours (Monday to Friday, 8:30 a.m. to 4:30 p.m.).  
  • On July 27 ("Nomination Day") between the hours of 9:00 a.m. and 2:00 p.m.

The next section of this menu contains instructions on filing your nominatino.

How much is the filing fee?

The filing fee is $200 for the office of Mayor and $100 for all other offices​ (including municipal councillors and school board trustees).

What positions can I run for?

The 2018 Municipal Election is for the following positions: 

  • 1 Mayor (elected at large)
  • 1 Deputy Mayor (elected at large)
  • 7 Councillors (1 Councillor elected for each ward)
  • 1 Trustee for the English Language Public District School Board
  • 1 Trustee for the English Language Catholic District School Board
  • 1 Trustee for the French Language Public School Board
  • 1 Trustee for the ​French Language Catholic School Board

Can I nominate myself?

Yes, you may nominate yourself. Even if another person recommends you for the position, you must complete all the paperwork and be present to file your nomination or file through an agent. For all offices except school board trustee, you must also obtain and submit the signatures of 25 people eligible to vote in the 2018 BWG elections who support your nomination.

Can I run in a different ward than the one where I live?

As long as you are eligible to vote in the municipality, you may run in any ward. If you run in a ward where you do not live, you will not be able to vote for yourself.

What if I change my mind after I have submitted my nomination paperwork and want to withdraw or switch to a different ward or position?

A person may withdraw his or her nomination by filing a written Withdrawal of Nomination in the Clerk's Office before 2:00 p.m. on July 27, 2018. Withdrawn candidates are still required to file financial statements. The filing fee will be refunded as soon as the financial statement is received.

If you wish to run for a different position or in a different ward, you must re-file your nomination paperwork in the Clerk's Office before 2:00 p.m. on July 27, 2018​, which will trigger your original nomination to be withdrawn. ​You do not need to submit different signatures from the ones you submitted with your initial nomination. An additional filing fee may be required.​​

What forms and documents do I need?

Nomination papers must be filed IN PERSON by either the prospective candidate or their agent at the Town's Administration Office at 100 Dissette St., Units 7&8 during the nomination period.

​A candidate filing their own nomination may fill out the forms in advance or at the Clerk's office. 

If an agent is filing on the candidate's behalf, the candidate must fill out the forms in advance and sign where indicated, with the exception of the Declaration of Qualifications, which must be signed by the agent in front of the Clerk or designated Town staff member (see below).

MUNICIPAL COUNCIL CANDIDATES must file:​

  • Nomination Paper
    – This form provides detailed information about the person being nominated and declares that they are legally qualified to run. The bottom section (beginning with "Date Filed") will be filled out at the Clerk's office.
  • Endorsement of Nomination 
    – This form must include the names, addresses and signatures of 25 people who wish to endorse your nomination. Each person who signs the form must be eligible to vote in the 2018 BWG municipal election themselves. The original document is two pages long – make as many copies as you require to get the signatures of at least 25 people. Ensure all fields are completed by each person who endorses the nomination.
  • Declaration of Qualifications - Council
    – This form MUST be filled out at the Town offices and witnessed by a member of the Clerk's office. If the candidate has designated an agent to file the nomination on their behalf, the agent will be expected to sign the paper in their stead.
  • ​​Consent to Release Personal Information 
    – This form lets us know how you wish to be contacted by the Clerk's office and by electors. At minimum, candidates must be willing to have their name made public.
  • Authorization for Agent to File Nomination
    – ​​IF a candidate wishes to designate someone else to file their nomination papers, that agent must appear at the Clerk's office with all of the forms indicated above PLUS the Authorization for Agent to File Nomination.​
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SCHOOL BOARD TRUSTEE CANDIDATES must ​file:
  • Nomination Paper
    – This form provides detailed information about the person being nominated and declares that they are legally qualified to run. The bottom section (beginning with "Date Filed") will be filled out at the Clerk's office.
  • Declaration of Qualifications - School Board Trustee
    – This form MUST be filled out at the Town offices and witnessed by a member of the Clerk's office. If the candidate has designated an agent to file the nomination on their behalf, the agent will be expected to sign the paper in their stead.
  • Consent to Release Personal Information 
    – This form lets us know how you wish to be contacted by the Clerk's office and by electors. At minimum, candidates must be willing to have their name made public.
  • Authorization for Agent to File Nomination
    – IF a ca​ndidate wishes to designate someone else to file their nomination papers, that agent must appear at the Clerk's office with all of the forms indicated above PLUS the Authorization for Agent to File Nomination​​
If you have any questions or concerns about these forms or how to fill them out correctly, you may contact the Clerk's division for assistance in advance or when you come to file a nomination.​

What important dates and events should I know about?

  • May 1 - July 27, 2018
    Nomination Period
    Timeframe for Candidates to file their Nomination Papers and for Third Party Advertisers to register with the Clerk.

  • May 28, 2018, 5:30 p.m.
    Catholic School Trustee Candidates' Information Session 
    Catholic Education Centre, Board Room, 
    46 Alliance Blvd., Barrie
    Attend this session to learn more about the importance of Catholic Trustees, Catholic education in Ontario, roles & responsibilities, education funding, election protocal and more.
    RSVP: Belinda Marcellus​ 705-722-3559 x.388 

What do I need to know about campaigning?

​The Ministry of Municipal Affairs has prepared the 2018 Candidates’ guide for Ontario municipal council and school board elections. Click here to read the guide.

When can I start my campaign?

Campaigning, including campaign advertising, is not permitted until after the candidate has filed a nomination with the Clerk. Campaigning ends on the day the nomination is withdrawn or rejected by the Clerk or on December 31, 2018..

What are the rules for campaign signs and advertising?

Candidate campaign advertising means an advertisement in any broadcast, print, electronic or other medium that has the purpose of promoting or supporting the election of a candidate, and is subject to regulations established by the BWG 2018 Municipal Election Procedures and the Town’s Sign By-law 2011-23, as amended. Examples include lawn signs, brochures, posters and print, radio and electronic advertisements. Candidates are encouraged to review the Sign By-law 2011-23, as amended.​

Can I use the Town logo or photos from a Town website or social media site on my campaign materials?

No, candidates may not use the Town’s logo or other corporate images (including Town-owned photos) on their own websites (including social media), campaign literature, lawn signs, buttons, clothing or other campaign material. 

Candidates MAY re-tweet/share a Town social media post or share a link from Town of BWG websites on their own websites including social media. Candidates wishing to share information/pages from the Town's official websites must do so by providing links rather than screen captures. 

The Use of Municipal Resources for Election Purposes Policy establishes rules and procedures which prohibit the use of municipal resources during the election campaign period. Candidates should review the Use of Municipal Resources for Election Purposes Policy​ for more information.​

​Can I campaign at public events?

You may NOT campaign at events that are hosted by the Town. These include the annual events highlighted at the top of the Town's Events webpage, as well as any other events such as public information sessions or open houses. Wearing a campaign T-shirt, hat, button or other apparel is considered campaigning.

You may campaign at private events held on private property. Additionally, a private organization or candidate may rent a Town space (such as a community centre) for a campaign or other event and permit campaigning if they choose, so long as all campaigning activity and signage is limited to the interior space.

Can I have a campaign office?

You may set up a campaign office on private property. An Election Sign may be placed, erected or displayed at a Campaign Office provided that: 

(a) the Candidate has filed his or her nomination or in the case of a Registered Third Party, registered with the Clerk, Chief Electoral Officer or the returning officer of the electoral district, as applicable; and 

(b) the Election Sign at the Campaign Office may be larger than 16 square feet, provided they otherwise comply with the provisions within the Town’s Sign By-law, as applicable.​



More Frequently Asked Questions

​What is involved in being on Town Council?

As a councillor, you have representative, policy-making and stewardship roles to play in your municipality. Often these roles will overlap. You will be called on to consider and make decisions on issues that will sometimes be complex and controversial. Most of those decisions will have long-term consequences for your municipality that extend beyond your four-year term of office, and should be made in the context of your municipality’s directions for the long-term health and welfare of your community. 

The time commitment can be significant. In addition to bi-monthly council meetings, this may include sitting on committees, public meetings and events to take part in, as well as considerable time spent talking with and responding to the residents in your Ward. The amount of time required to prepare for a Council or committee meeting can be several hours per week due to the number of lengthy reports to be read in advance.

The Mayor and Deputy Mayor also sit on Simcoe County Council.

How much are Council members paid?

A BWG Council position is not considered or expected to be a full-time position. Council annual remuneration, as of January 1, 2018, is as follows: 
- Mayor: $38,951 plus expenses
- Deputy Mayor: $25,875 plus expenses
- Councillor: $20,410 plus expenses​

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What’s different about the 2018 municipal election?

New provisions under the Municipal Elections Act provide for Third Party Advertising in the 2018 municipal election and came into effect April 1, 2018. 

  • A Third Party Advertiser means any person or entity, an individual, corporation or trade union that holds bargaining rights for employees in Ontario, who incurs expenses with respect to promoting, supporting or opposing: 
    1. a candidate; or 
    2. a "yes" or "no" answer to a question, referendum, or an issue associated with a person or political party participating in an election, under the Municipal Elections Act, 1996.
  • A Third Party Advertiser must be registered with the Clerk of the Town of Bradford West Gwillimbury. Registration will be accepted by the Clerk/Returning Officer or designate from May 1, 2018 to October 19, 2018 at the Administration Centre, located at 100 Dissette Street, Units 7 & 8 (see below for more information about registration).

What is a Third Party Advertisement?

A Third Party Advertisement is a message in any medium, i.e., signs, billboard, newspaper, radio, etc.) promoting or opposing a candidate, or a ‘yes’ or ‘no’ to a question, referendum, or an issue associated with a person or political party participating in an election. 

Advertising that does not cost money to post or broadcast, such as comments made on social media or email, is not considered a Third Party Advertisement.​

Am I eligible to register as a Third Party Advertiser?

You are eligible to register as a Third Party Advertiser if you are: 

  • An individual who is normally resident in Ontario; 
  • A corporation that carries on business in Ontario; or 
  • A trade union that holds bargaining rights for employees in Ontario. 

You are NOT eligible to register as a Third Party Advertiser if you are: 

  • A candidate;
  • A federal political party registered under the Canada Elections Act or any federal constituency association or registered candidate at a federal election endorsed by that party; 
  • A provincial political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act; or
  • The Crown in right of Canada or Ontario, a municipality or local board.

How does registration work and what forms do I need?

When and h​ow is registration done?

Registration must be done in person or by agent at the Administration Centre, located on 100 Dissette Street, Units 7 & 8. Registration is open from May 1, 2018 to October 19, 2018, during regular office hours (8:30 a.m. to 4:30 p.m.).

All Third Party Advertisers MUST register with the municipality where they want to advertise. If you want to advertise in more than one municipality, you must register with each municipality.

A list of Registered Third Party Advertisers will be made available on the Town website, and any other information the Clerk/Returning Officer deems appropriate. 

What forms and documents do I need to file?

A third party candidate filing their own registration may fill out the forms listed below either in advance or at the Clerk's office. 

If an agent is filing on the registrant's ​behalf, the registrant must fill out the forms in advance and sign where indicated, with the exception of the Declaration of Qualifications, which must be signed by the agent in front of the Clerk or designated Town staff member (see below).​​​

  • Notice of Registration
    – This form provides detailed information about the advertiser and identifies the representative authorized to make the agreement. The bottom section (beginning with "Da​te Filed") will be filled out at the Clerk's office.
  • Declara​t​ion of Qualifications - Third Party Advertiser (choose correct type)​​​:
    A - Individual
    B - Corporation
    C - Trade Union
    – The applicable form MUST be filled out at the Town offices and witnessed by a member of the Clerk's office. If someone other than the advertiser's official representative has been designated to file the registration on their behalf, the agent will be expected to sign the paper in their stead.
  • Consent to Release Personal Information
    – This form lets us know how you wish to be contacted by the Clerk's office and by electors. At minimum, third part advertisers must be willing to have the names of the registrant and their representative made public.
  • Authorization for Agent to File Registration
    – If an advertiser wishes to designate someone other than their official representative to file their nomination papers, that agent must appear at the Clerk's office with all of the forms indicated above PLUS the Authorization for Agent to File Registration.

​Is there a fee for registration?

There is no registration fee for Third Party Advertisers.​

What else do I need to know about Third Party Advertisements?

It is the responsibility of the Third Party Advertiser to adhere to provisions of the Municipal Elections Act, 1996, and the procedures required by the Clerk/Returning Officer, as applicable. The Ministry of Municipal Affairs has prepared the 2018 Candidates’ guide for third part advertisers Ontario municipal council and school board elections. Click here​ to read the guide.​

When can a Registered Third Party begin advertising?

Advertising may begin once your registration has been filed, and the last day is Monday, October 22, 2018. 

Are there other rules for using election signs?

Election signs within Town limits are regulated by the Town’s Sign By-law. Please refer to this By-law for information regarding where election signs may and may not be placed. 

What mandatory information is required on the advertisements?

All Third Party Advertisements shall contain the following information:

  • the name of the Registered Third Party Advertiser;
  • the municipality where the Third Party Advertiser is registered; and 
  • a telephone number, mailing address or email address at which the Registered Third Party Advertiser may be contacted regarding the advertisement.

What is the mandatory information for a broadcaster?

All Registered Third Party Advertisers must provide the following information to the broadcasters or publisher in writing before the Third Party Advertisements appears: 

  • the name of the Registered Third Party Advertiser;
  • the municipality where the Third Party Advertiser is registered; and
  • a telephone number, mailing address or email address at which the Registered Third Party Advertiser may be contacted regarding the advertisement.

Are there campaign finance rules that apply to Third Party Advertisers?

Yes, campaign finance rules for Third Party Advertisers are similar to the rules for candidates. For example: 

  • Third Party Advertisers have spending limits and there are contribution limits for those wishing to contribute to a Third Party Advertiser.
  • Corporations and trade unions are permitted to make contributions to a Registered Third Party Advertisers, but are not permitted to make contributions to candidates. 
  • The maximum contribution from a single contributor is $1,200 to a Third Party Advertiser and $5,000 to two or more Third Party Advertisers in a municipality.
  • A Registered Third Party must file with the Clerk, a financial statement and auditor’s report, in the prescribed form, reflecting the Registered Third Party’s campaign finances in relation to the advertisements. 

Please see the Municipal Elections Act, 1996 for complete duties and responsibilities of a Registered Third Party Advertiser.​

What important dates and events should I know about?

  • May 1 - July 27, 2018
    Nomination Period
    Timeframe for Third Party Advertisers to file their Notice of Registration with the Clerk.

More Frequently Asked Questions

What are the expense limits for third parties?

A third party can only accept contributions once they have registered as a Third Party Advertiser, and cannot accept contributions after the advertising campaign period has finished. The expense limit for Third Parties Advertisers is calculated by the Clerk after determining the number of eligible electors from the Voters’ List from the 2014 election, in accordance with Section 88.21(15) of the Municipal Act

When may contributions be made to third parties?

Contributions to Registered Third Party Advertisers for a municipal election may only be made during the campaign period, beginning after the Third Party Advertiser has registered until December 31, 2018. 

Are there any requirements for the broadcaster?

Broadcasters and publishers must maintain records of:

  • the information collected in writing
  • a copy of the advertisement (or the means of reproducing the advertisement for inspection)
  • a statement of the charge made for its appearance

These records must be kept for 4 years after the date the advertisement appears, and public must be permitted to inspect the records.

Third Party Advertising is restricted from the start of the campaign period on May 1 until the close of voting on October 22, 2018. Broadcasters and publishers are not required to collect information or retain records for advertisements that appear before May 1.

Where can I find more information?

To find more information regarding registering as a Third Party Advertisers for the 2018 municipal council and school board elections, please contact the Clerk’s Office or visit www.mah.gov.on.ca​