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Bradford West Gwillimbury

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​​​​​​​​Bid Irregularities

This list of irregularities should not be considered all-inclusive. Procurement Division staff and/or the Town Clerk in consultation with the requisitioning department will review minor irregularities not listed and acting in consensus shall have authority to waive other irregularities or grant two (2) business days to initial such irregularities.

Where, at the request of the Town, a Bidder has been given two (2) business days to correct an irregularity and the Bidder fails to make such correction within that time period, the Bidder shall be deemed non-compliant and the Bid rejected without further consideration.

For the purpose of this document, the following shall apply:
a) Bidder(s) shall also mean Proponent(s)
b) Bid(s) shall also mean Proposal(s)
c) Bid Form shall also mean Form of Proposal

​Item​​Irregularity​​Respo​nse
​1​Late bids​Automatic rejection, returned unopened to bidder
2Bids received in an unsealed envelope
Automatic rejection
​3​Bid submitted in a form other than the original Bid Form providedAutomatic rejection, unless in the opinion of the Procurement Division the information provided is complete and it is not a financial schedule that has been submitted in a form other than the original Bid Form provided
​​​4 ​ ​​Bid Form not signed or witnessed
Automatic rejection
​Bid Form signed by an authority to bind the company, but not witnessed​Upon notification, two (2) business days to seal or witness or bid shall be rejected
​Bid Form witnessed, but not signed by an authority to bind the companyUpon notification, two (2) business days to sign or bid shall be rejected
​5Incomplete Bid​Automatic rejection, unless:
a) the competitive bid opportunity state that partial bids are acceptable, and the bid is complete in respect to the portion of the scope of work or deliverable(s) bid on; or

b) in the opinion of the Procurement Division, the omission is of a minor nature and is remedied by the bidder within two (2) business days of notification. Incomplete pricing shall not be considered minor in nature and shall result in automatic rejection, with the exception of the irregularities stated in accordance with Item 6 and 7
​6If a unit price has been provided but the corresponding extended total has been omittedThe extended total will be calculated from the unit price and the quantity specified, by the Owner
​7If an extended total has been provided but the corresponding unit price has been omittedThe unit price will be calculated from the extended total and the quantity specified, by the Owner
​8Mathematical errors which are not consistent with the Unit Price, such as tax calculation errorsUpon notification, two (2) business days to correct or bid shall be rejected
​9Unit Price, which has been changed, not initialled but the corresponding extension is consistent with the amended Unit PriceUpon notification, two (2) business days to initial or bid shall be rejected
​10Unit price, which has been changed, not initialled and the corresponding extension is not consistent with the amended Unit PriceAutomatic rejection
​11Transfer of an amount from one part of the submission to another is incorrect or incompleteUpon notification, two (2) business days to correct or Bid shall be rejected
​12​Bid Bond, in the form, amount and irrevocability outlined in the Contract documents, not submittedAutomatic rejection, unless the Bid Bond submitted is in excess of the competitive bid document requirements
​13Bid Bond not signed or sealed, as applicableAutomatic rejection
​14Bids not completed in ink or typed formatAutomatic rejection
​15Alterations, additions, deletions or qualifying statements made to or provided with the Bid FormAutomatic rejection, unless in the opinion of the Procurement Division the statements provided do not qualify any pricing but are included for clarity purposes
​16Strikeouts, erasures, whiteouts or overwrites made to the Bid Form that are not initialled​Automatic rejection, unless in the opinion of the Procurement Division, the failure to initial is minor in nature and is capable of being remedied; upon notification, bidders shall have two (2) business days to initial or the bid shall be rejected. Un-initialled alterations to pricing shall be dealt with in accordance with Items 8, 9 and 10
​17Failure to have a representative in attendance and registered at a  mandatory site visitAutomatic rejection
​18Bidder has not been previously prequalified under a related prequalification process, where applicableAutomatic rejection
​​19 ​ ​​Addenda have not been acknowledged:
a) which have financial implicationsAutomatic rejection
b) ​which have informational contentTwo (2) business days to acknowledge or bid shall be rejected